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Spectrum is the a full featured & most flexible Business Management Software integrated with Accounting, Inventory, CRM, Sales & Purchase Order Management, Payroll modules with ease to Install & Implement. The reports generated from Spectrum are very useful to cater the requirements of various government department like Income Tax, GST and also very useful to management.
What's NEW  :

  • Validation facility of GST Nos used in GSTR-1 & GSTR-2 for GST API module users.

  • New 3 level of voucher passing system. (Enterprise Edition Only)

  • GSTR2B Reconciliation

  • Facility to Generate eWayBill & eInvoice after summary of items.

  • Email Templates (Enterprise Edition Only)

  • GST API Facility to Import Supplier eInvoice data into our purchase bill entry.

  • Update GST eInvoice details like IRN, ACK No., eWayBill No in entry and generate Signed QR Code from downloaded Signed JSON file.

  • GST API Facility to Generate eInvoice & eWayBill in Single Click of button with update GST eInvoice details like IRN, ACK No, eWayBill No and generate Signed QR Code.

  • Facility to Generate eInvoice JSON or Excel file.

  • TCS On Receipt Report

  • Restriction to Edit some Fields in Account Master, Item Master,  Quotation, Order, Inward, DO, Challan, Proforma Invoice, Purchase Bill, Sales Invoice & Salenote entry. (Enterprise Edition Only)

  • Facility to send Email or SMS automatically for pass documents as soon as user save or pass entry.  (Enterprise Edition Only)

  • Facility to passing of Account & Item Master with Validation.  (Enterprise Edition Only)

  • Material Requisition Slip and facility to pickup in Material Issue Entry and it's reports.  (Enterprise Edition Only)

  • Facility to allocate particular bill or batch quantity in delivery order entry.   (Enterprise Edition Only)

  • Facility to enter item costing for previous year documents.   (Enterprise Edition Only)

  • Facility to enter provisional costing to effect item costing.  (Enterprise Edition Only)

  • Facility to reduce item costing.  (Enterprise Edition Only)

  • Facility to enter Item costing in supplier debit and supplier credit note entry.  (Enterprise Edition Only)

  • Facility to enter Item Costing for Sales Invoice & Customer Credit Note.  (Enterprise Edition Only)
Special Features of Spectrum are the unique features, which make the software Easy to Implement, Easy to Work and Easy to get reports. The features are Very Powerful, Very Flexible and Easy to use.
Multi Document Interface (MDI) is a very useful feature in any Application. With this feature user can open any number of option windows at a time depending on system. The user can open same option again and again. With this user can switch to required option at any time just by the click of mouse button.  
Excel & PDF, With Spectrum you can Export Documents in PDF & Reports in Excel & PDF format and same can be directly mailed to client with no extra efforts.
Customisation of Toolbar in Spectrum is a very powerful feature, by which user can access any option with just one click & perform any action like print, mail etc by clicking on toolbar button.  
Repeat Entry is one of powerful features of Spectrum, with this user can duplicate any entry or master just by changing of key value.
Document Designer & Report Writer is a unique feature of Spectrum, with document designer user can customise documents like Invoice, Order etc and with help of Report Writer user can modify the reports groups and columns as per their requirement.
Calculation Setup is most powerful feature of Spectrum, with this setup user can define charges applicable in sales & purchase and relative account posting. Once setup is confirmed user has to just enter percentage or amount and all required calculation or account posting will be done automatically.
SMS is the fastest mode of communication; with sms the company can inform its customer the status of despatch and inform the customer for outstanding dues, outstanding reminder and receipt of cheque etc. In the Spectrum on base of data entered, program generates SMS text & you have to just click send button to send it in batch. 
Remote Access using Microsoft Remote Desktop features will help you to perform Add, Modify & delete data and get reports from remote locations.
Branch Accounting is another main feature of Spectrum. In the Spectrum, a company can maintain all its branch account under one company as a branch. With this feature a company can take reports for particular branch, multiple branches and all branches.  Users from all the branch can be connected online and works for its branch. With added security of branch level rights user can access data only of his branch. Inter branch outstanding adjustment can be done through journal entries.

Digital Signature is very necessary for current business environment. Currently users are exporting document in PDF format then they sign it manually by opening PDF file in Acrobat Reader or any third party application and then manually mailing it, which consumes so much time. But now from Spectrum, users can export or mail PDF file after digital signing  using your current Digital Signature Certificate purchased, till it's validity.  

GST API is very useful features of Spectrum. With GST API user can generate & download eWayBill with only click of button. With GST API user can also validate GSTIN of party and also able to update transporter details from eWayBill server in invoice entry. 

Map API is also very useful features of Spectrum. To generate eWayBill user has to provide proper distance from pickup location to delivery location. With Map API user can calculate distance between two pin code with just one click of button. 

QRCode is two dimensional barcode is useful to pass information in machine readable language. Now a days a big companies are demanding from their vendor to print QRCode in invoice with required information, so their software can easily read all information with zero mistakes. Now in Spectrum user can print QRCode with required information and without any hassle.

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Accounting is the basic requirement of any organisation. Improper keeping of accounts will put organisation in trouble, so here we have designed accounting system with the help of Chartered Accountants & using our strong base in accounts to make it easy, flexible and perfect. The system is designed in such a way that even an operator who does not have any knowledge of accounting principle like debit or credit can maintain basic accounting and make entries. The system is designed in such a way that with minimum keystroke user can perform fast and perfect entry.
MIS Requirements:
  • Profit & Loss, Balance Sheet, Schedules, Groupings and Fixed Assets Schedule printing as per Schedule VI of Companies Act. in user definable format with option to print amount in Rupees, Thousands, Lacs, Millions & Crores.
  • Party / Account / Agent / Salesman / Item / Cost Centre wise Budgeting
  • Cash Flow Statement
  • Fund Flow Statement 
  • Ratio Analysis
  • Costcentre-wise Profit & Loss statement, Balance Sheet & Analysis
  • Party-wise Sales and Recovery analysis & Expenditure Analysis
Income Tax Requirements:
  • eTDS file generation (Form 26Q Regular)
  • Loan Confirmation
  • Account Confirmation
  • Balance Confirmation
  • Statement of Interest Paid & TDS Deducted
GST Reports:
  • eWayBill Excel & JSON Generation Invoice
  • GSTR1 & GSTR2 Excel Generation for regular, not amendments
  • GSTR3B Excel Generation
  • GSTR2 Excel Generation for Composite Dealer for Regular, not for Amendments
  • GSTR-ITC-04 Excel Generation for Job Work
  • GSTR2A Reconciliation for B2B Invoice only
  • Features may be removed or discontinued without prior notice.
Tax Audit Requirements:
  • Statement of Maximum Loan outstanding 
  • Cash & Bank Transaction details & summary
Accounts Receivable & Payable:
  • Party / Agent / Salesman / Bill / Age wise outstanding reports (Multi Currency)
  • Outstanding reminder
  • Cheque forwarding letter
  • Receivable & Payable planning
  • Adjustment history
  • Interest calculation on overdue receipt & pending bills
Accounts Books & Statement :
  • Sales / Purchase / Expense / Debit & Credit Note Register with Summary 
    (Multi Currency)
  • Cash / Bank / Petty Cash Book (Multi Currency) 
  • Accounts Ledger (Multi Currency)
  • Journal Book  
  • Trial Balance 
  • Profit & Loss and Balance Sheet 
  • Month-wise Profit & Loss statement
Banking & Misc. Requirements:
  • Bank Reconciliation  
  • Interest on Overdraft  
  • Cash & Bank summary  
  • Daily Cash Balance 
  • Interest & TDS Calculation  
  • Depreciation Calculation
Documents Printing:
  • Cash, Bank, Expense, Purchase & Journal Voucher Printing 
  • Cash & Bank Receipt Printing 
  • Pay-In-Slip Printing
  • Cheque Printing
Auto Entry :
  • Cash Receipt
  • Bank Payment
  • FIFO Bill Adjustment
  • TDS J/V
  • Discount J/V
  • Depreciation J/V
  • Book Closing J/V
  • Interest and TDS J/V
  • Auto  Bank  Reconciliation  with add on module to import bank statement excel file to perform bank reconciliation automatically. 

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Inventory management is one of the important requirements of any organisation. Improper Inventory management will block organisation fund and also generate problems to provide better product and service to the customer when required material information are not available on time. So before providing Inventory feature in spectrum, our company professionals has gathered knowledge gained while developing customised Inventory software for Manufacturer, Traders, Dealers engaged in pharmaceutical, chemical, electronic, garments etc., so any organisation can maintain Inventory easily.
Key Features:
  • Standard / FIFO / Weighted Average / Bill / Batch / Serial & Color and size wise Valuation
  • True Multi Unit
  • Pricelist & Scheme Concept
  • Physical Stock
  • Party Part No.
  • Party History
  • Production & Material requirement planning
  • Bill of Material
  • Inventory Level
  • Effect of expense in Item costing 
Analysis Reports:
  • ABC Analysis
  • XYZ Analysis
  • FSN Analysis
  • Physical Stock vs. Recorded stock Analysis
  • Bill of Material wise requirement vs. Consumption analysis
  • Party / Item / Bill wise Profitability Report
  • Region / State / Area / Agent / Sales Manager / Salesman / Party / Item Month-wise Sales and Purchase analysis
Control & Planning Reports:
  • Statement of Item above Maximum Level
  • Statement of Item below Minimum Level
  • Statement of Item due for purchase.
  • Statement of Expired Batch
  • Daily Stock Balance
  • Production & Material requirement planning report
Stock Ledgers, Statements and Summary Reports:
  • FIFO / Weighted Average / Bill / Batch / Serial and Color & Size wise Stock Ledger
  • FIFO / Weighted Average / Bill / Batch / Serial and Color & Size wise Stock Statement
  • FIFO / Weighted Average / Bill / Batch / Serial and Color & Size wise Stock Summary
  • Party / Item wise Sales and Purchase Details & Summary
  • Department / Employee / Shift / Machine / Cost Centre / Item wise production Reports
  • Department / Cost Centre / Item wise consumption reports
  • Agent / Salesman wise commission reports on purchase & sales
  • Reports for pending Goods Inwards Note for Bill & Delivery challan for Invoice
Documents Printing:
  • Sales Invoice
  • Cash Memo
  • Debit Note to Customer
  • Credit Note to Customer
  • Delivery Order (Packing Slip)
  • Delivery Challan
  • Goods Inward Note
  • Credit Note to Supplier
  • Debit Note to Supplier
  • Sale Note
  • Material Issue Slip
  • Production Note
  • Return from WIP

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Spectrum Mobile App is a very powerful app for Android Mobile Users. It is totally online App which picks up data directly from your computer and will display on your mobile. It gives you upto date information while on the go. Not only that it will also allow users to enter customer order and the same will be stored online in to your database. It display information from dashboard to entry level. In additional to above user can share Ledger and Outstanding to others via WhatsApp & Emails.

Minimum Requirements: 

1. Smart Mobile Phone with 2 GB Ram
2. Android 6
3. Static IP Address at Server side
4. Microsoft SQL Server 2008 R2 Express Edition 
5. Spectrum Enterprise Edition

Google Play Store Screen

Setting Screen

Main Dashboard Screen

Account Balance Screen

Account Ledger Screen

Outstanding Screen

Invoice View Main Screen

Invoice View Products Screen

Invoice View Calculation Screen

Bank Receipt View Screen

Order Entry Main Screen

Order Product Entry Screen

Order Products View Screen

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CRM is very useful module for any organisation to maintain track of each and every task, activities and follow-up with customer and lead and it is linked with sales order and purchase order management system.
Key Features:
  • Task / Activity, Lead Industries, Lead Source, Lead Masters
  • Task, Activity and Complaint Entry with reminder features
  • CRM Panel is most comprehensive tools which Displays lead or party master information, summary of transaction as dashboard, transaction details of Task / Activity / Complaint / Enquiries / Quotations / Orders / Invoices, Ledger, Outstanding, Sales and Recoveries, Item Wise Sales, Tax Forms etc with option of previous years, particular location, only pending etc.
  • Features to Enter Task / Activity of any entry from status enquiry and CRM Panel.
CRM Reports:
  • Task Register & Report Pending Task.
  • Activity Register
  • Complaint Register & Report of Pending Complaints.
  • Marketing Mailing 
Documents Printing:
  • Task To Do
  • Activity Done
  • Complaint Details

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Sales Order management is very useful for any organisation to deliver goods to customer on schedule date and as per specified requirements of customer.

Purchase Order management is very useful to receive goods from supplier on schedule date and as per our requirement for timely production of finished goods or timely delivery of goods to customer.
Key Features:
  • Work Order
  • Delivery Schedules
  • Reports is available for Agent / Salesman / Party / Item & Delivery schedule wise in Detail and Summary
Sales Order Management:
  • Customer Enquiry register & report for Quotation not prepared
  • Quotations register & report for Order Not confirmed.
  • Sales Order register & reports for Pending Work Order for production / Delivery.
  • Sales Order Amendment register & Sales Order History
  • Proforma Invoice Register & Report for Invoice not prepared.
  • Delivery Order register & report for delivery not completed.
  • Reports for Due Delivery Schedule
  • Sales Order Sheet (Delivery details of Order Items)
Purchase Order Management:
  • Work Order register & reports for production not completed.
  • Purchase Indent register & reports for Purchase Order not prepared.
  • Purchase Enquiry register & reports for Quotation note received.
  • Purchase Quotation comparison register.
  • Purchase Order register & reports for goods note received.
  • Purchase Order Amendment register & Purchase Order History
  • Report for due purchase order delivery
  • Purchase Order Sheet (Receipt details of Order Items)
Documents Printing:
  • Customer Enquiry
  • Sales Quotation
  • Sales Order Confirmation
  • Sales Order Amendment
  • Proforma Invoice
  • Work Order
  • Purchase Indent
  • Purchase Enquiry
  • Purchase Order
  • Purchase Order Amendment

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Payroll Management is also an important requirement of any organisation. Proper payroll management helps organisation to keep full records of all employees. It helps to provide timely Salary, Bonus and arrears to employee, which maintain healthy relationship with management and employee. It also helps to generate various reports to provide to government department like Income Tax, Provident Fund, Profession Tax, MLWF and ESIC etc. It also helps to know each employee attendance, leave and timing of work.
Key Features:
  • Facility to Import daily attendance from data file generated by attendance recording machine.
  • Integrated with Accounts to pass monthly salary to accounts.
  • Arrears, Bonus and Leave encashment slip generation
  • Auto calculation of Profession Tax / Income Tax & M.L.W.F. as per slabs entered
Daily & Monthly Reports:
  • Attendance Report
  • Muster Roll
  • Pay Sheet
  • Overtime Statement
  • Arrears Report
  • Leave Report
  • Leave Encashment Report
  • Leave Report Card
  • Loan Report
  • Tax Planning Report
Statutory Reports:
  • PF / FPF Report
  • Profession Tax Summary
  • Income Tax Deduction Report
  • ESIC Report
  • MLWF Report
  • EDLI Report
  • PF 6A Report
  • ESIRCC Report
Income Tax Requirements:
  • eTDS file Generation (Regular) for deduction of Tax from Salary.
  • Form 16
Document Printing:
  • Pay slip for Salary, Bonus, Arrears and Leave Encashment

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Enterprise Edition is developed by using world's most powerful database Microsoft SQL Server in back end which is known for Speed, Security & stability.
Special Features of Enterprise Edition

Speed : The concept of Microsoft SQL Server if to perform all database operation at server and only required result should be passed to client (user) if required, which reduce network traffic and increase speed. Also by using concept of stored procedure & returning single recordset value in parameter in Spectrum, it has added more speed resulting in faster saving & retrieval of data.

Security : The access to data from application is only through IP address & user will not have rights to access physical database located on server, which controls tampering and copying database, by user. 

Stability : As the capacity of storing data in database is in Terabytes (1 Terabyte =1024 Gigabyte) you need not worry about the size of database, which grows as your business grows.

Auto Backup: With the facility of Auto Backup in Spectrum, backup will start automatically at scheduled interval in any removable hard disk without disturbing work, which keeps our database safe and upto date.

Account Location Concept: It is a unique feature of Spectrum Enterprise Edition. With this feature you can a keep only one account of your party for it’s different locations. You can store location wise details and you will get maximum reports, location wise or combined as per your requirement.

Account Group Restriction: With this feature a user can view reports of only that account group for which rights has been provided.

Executive Dashboard: With this feature a CEO of company can trace company financial, inventory and order position with one click. Not only that this option provides figures for a day, month, quarter, year with previous month, quarter, year comparison.

CRM Panel: This is the most advanced feature of Enterprise Edition. It displays full party master details with details of all transactions of multiple years in one screen.

Voucher Approval System : This is another main feature of Spectrum. Enterprise Edition. With this system any entry will be effected in master only if it is passed by appropriate passing authority. With this a company can keep control to print / mail / export of any entry if it has NOT PASSED and also keep control on user to edit / delete / cancel once a document is PASSED.  

Voucher Locking System : With this feature an authorised user who has rights to lock, can lock voucher or entry after audit, so no user can edit / delete it unless it is unlock by authorised user.

Specialised Validation : With this feature a user with minimum programming knowledge can define specialised validation for data entry as per his company requirement.

Document Management System ease organisation filling and accessing documents. It stores document in database and user from any computer can View, Print , Export & Mail it. It is very easy to operate and manage it.  

User Control : Another new powerful security of Spectrum Enterprise Edition, which restricts user to work only from computer assigned to him in user setup. The new Right Control will restrict user to Edit or Delete entry upto particular date & time, upto to particular days from document date, for no. of entries and for restricted entry which stops tampering of data.

Messaging System: With this feature a user can send message to any users. A recipient user will get notification and can view message at any time. Not only that a user can broadcast message which will be immediately displayed on  the screen. Recipient can also reply to message. This also stores the date and time the user has read the message.
Task Scheduling: The features of task scheduling in Outstanding Reminder, Executive Desk, Customised Reports & SMS will perform operation at schedule interval as per parameter passed.
Document Flow Control : With this control you can make some entry compulsory. (e.g. Order is compulsory for inward, Inward is compulsory for purchase etc.)
Spectrum Mobile App : With this app you can view party outstanding, ledger, cash & bank account, today's receivable & payable, today's receipt & payment details and facility to view document or voucher details. Not only that user can also enter customer order from this app.
Features may be removed or discontinued without prior notice.

Branch Accounting : Another main feature of Spectrum Enterprise Edition. In Spectrum, a company can maintain all its branch account under one company as a branch. With this feature a company can take reports for particular branch, multiple branches and all branches. With the feature of Inter branch receipt and payment adjustment it makes more easy to maintain branch accounting in one company. Users from all the branch can be connected online and works for its branch. With added security of branch level rights user can access data only of his branch.

Branch Document Restriction: Branch document restriction can allow user to select only same branch documents like quotation, order, challan to enter documents.

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Technical Information
Development Tools :
  • Microsoft Visual Basic 6 (SP6)
Back End Database :

  • Microsoft Access 2000
    (Standard / Professional Edition)

  • Microsoft SQL Server 2008 R2 Standard Edition
    (Enterprise Edition)
Database ActiveX Controls:
  • Microsoft ActiveX Data Object 2.5 Library
  • Microsoft ADO Ext. 2.8 for DDL & Security
Third Party Tools:
  • ComponentOne Studio for ActiveX 2003
  • ChilkatZIP ActiveX 12.0
  • ChilkatHTTP ActiveX 2.6
  • NeroCOM Type Library for Nero Burning ROM 6
Installer :
  • InstallShield 12 Express Edition for Installation and Quick Patch

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System Requirement
Standard or Client of Professional & Enterprise Edition
  • Intel Core i3 Processor
  • 4 GB Ram
  • 500 GB Hard Disk
  • CD/DVD Writer or ROM
  • Deskjet / LaserJet Printer
  • Microsoft Windows 7 Professional With Service Pack 1 & above
  • Microsoft Office 2010 Professional 
  • Nero 6 Burning ROM
  • Internet Connection
  • WIRED LOCAL AREA NETWORK
Server Requirement for Professional & Enterprise Edition
  • Intel Xeon E5 Quad Core Processor
  • 8 GB Ram & above
  • 1 TB Hard Disk
  • CD/DVD Writer or ROM
  • Microsoft Windows Server 2008 R2 Standard Edition with Service Pack 2 & above
  • Microsoft Office 2010 Professional & above
  • Internet Connection
  • Microsoft SQL Server 2008 R2 Standard Edition Service Pack 2 & above for Enterprise Edition only.

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